Campus Events Office of Parking and Transportation

Important

• For events longer than seven (7) days in duration, please contact Event Services directly at 305-284-3096.
• Events that require food trucks, large vehicles, or equipment must complete and submit an approved Coral Gables Campus Revocable Agreement for Use of University Facilities. Please contact Business Services at 305-284-5550 for assistance. 
• Electronic Message boards are required for events with an audience of 2,000 or more; a nominal fee applies. The boards are strategically placed to keep all drivers (event attendees and the local community) informed.
• Parking and Transportation should be consulted regarding artwork placed on directional signs and sandwich boards (A-frames) to ensure alignment with campus traffic.
• Service & Delivery Supplier Guidelines - This link contains important information with specific details regarding the ingress & egress campus access roads to use, approved loading & unloading areas, and governing policies.
• Delivery Access Roads - This map shows which access roads delivery vendors need to use to enter/exit campus.
• Signage letter from City Manager 040708 (open link) and Temporary Signage Map (open link) – These links explain the time signs may be placed outdoors and by when they need to be removed; size and placement.

Once your event is underway, Parking & Transportation partners with event organizers to ensure smooth traffic flow, safe pedestrian movement, effective space management, and a positive experience for all attendees. The following guidance will help you manage parking and transportation logistics throughout your event.

Operational Support. Our Event Services Team provides on-site support tailored to your event’s needs. Depending on the scale, location, and expected attendance, we may deploy staff to:

• Monitor and secure reserved parking spaces
• Manage traffic flow and directional patterns
• Support pedestrian safety in high-volume areas
• Address real-time parking or transportation issues

Staffing levels are determined by Parking & Transportation based on traffic conditions, construction impacts, and other activities occurring on campus.

• Equipment (i.e. tents, large equipment/vehicles) removal needs to occur within 2-hours after the event concludes, specifically if it impacts parking areas or traffic flow. If an exception is needed, contact the Parking Events Team for review.   
• Survey parking area(s) and immediate roadway for any damages incurred during the event, for example: curbside or landscaping damage caused by delivery vehicles or event-goers; outdoor tents used and secured to the ground by drilling holes (asphalt needs to be resurfaced) instead of utilizing weighted sandbags or water barrels.
• Click here to submit a request with Facilities Management. For Parking, click here to submit a request as needed. 

1. Access the online Service Request Form.
2. Complete all fields with an * on the form to include a valid UM departmental Workday PG account number for billing purposes.
3. Submit the form with a minimum notice of seven (7) business days before your event; we cannot guarantee services that do not meet this minimum time.
4. Note the event UID for reference
5. Email parking.events@miami.edu for all correspondence about events.

1. Connect with the event venue for all your parking needs. Please check the list below.
2. If unsure of the venue, email our event services team via parking.events@miami.edu.